Administrative and Business Services publications (University of California, Irvine), 1964-2004

Summary

Creators:

University of California, Irvine. Administrative and Business Services

Abstract:

This collection comprises the publications of the University of California, Irvine, Administrative and Business Services unit and many of its subunits, including Accounting and Fiscal Services, Administrative Computing Services, Facilities Management, Materiel and Risk Management, Parking and Transportation Services, and Police. Included are announcements, brochures, catalogs, directories, ephemera, fliers, manuals, newsletters, and reports.

Extent:

2 Linear Feet (2 boxes)

Language:

English .

Preferred citation:

Administrative and Business Services Publications, University of California, Irvine. PS-020. Special Collections and Archives, The UC Irvine Libraries, Irvine, California. Date accessed.

For the benefit of current and future researchers, please cite any additional information about sources consulted in this collection, including permanent URLs, item or folder descriptions, and box/folder locations.

Background

Scope and content:

This collection comprises the publications of the University of California, Irvine, Administrative and Business Services unit and many of its subunits, including Accounting and Fiscal Services, Administrative Computing Services, Facilities Management, Materiel and Risk Management, Parking and Transportation Services, and Police. Included are announcements, brochures, catalogs, directories, ephemera, fliers, manuals, newsletters, and reports.

Biographical / historical:

Administration and Business Services (ABS) was founded in 1963 as the Business and Finance office. The original subunits included Community Planning, Planning and Design, Personnel, Accounting, Purchasing, Buildings and Grounds, Construction, Health and Safety, and Auxiliary and Service Enterprises. As of 2007 ABS included Financial Management, Internal Audit Services, Campus Architect and Design and Construction Services, Campus and Environmental Planning, Accounting and Fiscal Services, Administrative Computing Services, Distribution and Document Management, Environmental Health and Safety, Facilities Management, Human Resources, Material and Risk Management, Parking and Transportation Services, and Police. ABS is headed by the Vice Chancellor for Administrative and Business Services.

Chronology

Date	Event
1963	Business and Finance founded. L. E. Cox appointed first Vice Chancellor of Business and Finance.
1967	The offices of Community Planning, Planning and Design, and Construction combined to become Physical Planning and Construction. Health and Safety became Physical Plant and Environmental Health and Safety. The subunit Business Affairs was created, which included Accounting, Budget, Cashier, Central Services, Communications, Contracts/Grants, Mail and Messenger, Parking, and Purchasing.
1968	Security became part of Business and Finance.
1971	Budget Office renamed Budget and Analysis.
1972	Office of Hospital Affairs became part of Business and Finance.
1973	Materiel Management formed.
1974	Budget and Analysis renamed Office of Institutional Studies and Budget.
1975	Personnel renamed Staff Personnel.
1976	Administrative Information Systems formed.
1977	Administrative Information Systems renamed Information Systems.
1979	Business and Finance renamed Administrative and Business Services. It included Business Affairs, Accounting, Business Services, Materiel Management, Environmental Health and Safety, Facilities, Police, and Staff Personnel.
1980	Office of Computing and Information and Systems Management became part of ABS.
1981	Internal Audit included under ABS.
1982	Business Services renamed Business and Contract Services.
1984	Parking and Transportation Services became part of ABS.
1986	Computing was renamed Computing Facility and Telecommunications and Information and Systems Management was renamed Administrative Information Services.
1987	Support Services and Physical Planning became part of ABS.
1990	Staff Personnel renamed Human Resources. Business Services renamed Fiscal Services. Physical Planning renamed Design and Construction Services. Campus and Environmental Planning created.
1992	Capital Planning moved to the Planning and Budget unit, headed by the Vice Chancellor of Planning and Budget.
1993	Emergency Services formed.
1994	Fiscal Services renamed Accounting and Fiscal Services. Business and Contract Services formed.
1997	Distribution and Document Management formed.
1998	Internal Controls formed.

Acquisition information:

Acquired periodically from the various subunits of Administrative and Business Services.

Processing information:

Processed by Audrey Pearson, 2007.

Arrangement:

This collection is arranged in 7 series.

• Series 1. General publications, 1981-2001. 0.4 linear feet
• Series 2. Accounting and Fiscal Services publications, 1965-1999. 0.5 linear feet
• Series 3. Administrative Computing Services publications, 1984-1997. 0.1 linear feet
• Series 4. Facilities Management publications, 1980-2001. 0.2 linear feet
• Series 5. Materiel and Risk Management publications, 1965-2004. 0.3 linear feet
• Series 6. Parking and Transportation Services publications, 1964-2004. 0.3 linear feet
• Series 7. Police Department publications, 1972-2004. 0.2 linear feet

Accruals:

Accruals are expected.

Rules or conventions:

Describing Archives: A Content Standard

Related resources

Related material:

Administrative records for Administrative and Business Services and its subunits can be found in the following collection: University of California, Irvine, Central Records Unit records. AS-004. Special Collections and Archives, The UC Irvine Libraries, Irvine, California. Publications of the following Administrative and Business Services subunits are organized and described separately in Special Collections and Archives:

• University of California, Irvine, Campus and Environmental Planning publications. PS-028. Special Collections and Archives, The UC Irvine Libraries, Irvine, California.
• University of California, Irvine, Human Resources publications. PS-052. Special Collections and Archives, The UC Irvine Libraries, Irvine, California.
• University of California, Irvine, Environmental Health and Safety publications. PS-058. Special Collections and Archives, The UC Irvine Libraries, Irvine, California.
• University of California, Irvine, Design and Construction Services publications. PS-060. Special Collections and Archives, The UC Irvine Libraries, Irvine, California.

Indexed terms

Subjects:

Newsletters -- California -- Irvine -- 21st century.
Newsletters -- California -- Irvine -- 20th century.
Manuals (Handbooks) -- California -- Irvine -- 21st century.

Names:

University of California, Irvine. Police Department -- Archives
University of California, Irvine -- Finance -- Archives
University of California, Irvine. Administrative and Business Services -- Archives
University of California, Irvine -- Administration -- Archives
University of California, Irvine -- Archives

Restrictions:

The collection is open for research.

Terms of access:

Property rights and copyright reside with the University of California. For permissions to reproduce or to publish, please contact the University Archivist.

Preferred citation:

Administrative and Business Services Publications, University of California, Irvine. PS-020. Special Collections and Archives, The UC Irvine Libraries, Irvine, California. Date accessed.

For the benefit of current and future researchers, please cite any additional information about sources consulted in this collection, including permanent URLs, item or folder descriptions, and box/folder locations.

Location of this collection:

UC Irvine, University Archives

Special Collections and Archives

The UCI Libraries, P.O. Box 19557

Irvine, CA 92623-9557, US

Contact:

(949) 824-3947

spcoll@uci.libanswers.com

Website

Summary

Extent:

0.4 Linear Feet

Background

Scope and content:

This series contains publications created by the Office of the Vice Chancellor for Administrative and Business Services.

Arrangement:

The series is arranged alphabetically by format. Some titles are shelved separately in Special Collections and Archives and described individually in UCI's online catalog Library Search.

Background

Processing information:

Shelved separately. See Library Search.

Summary

Extent:

0.5 Linear Feet

Background

Scope and content:

Accounting and Fiscal Services is a subunit of Administrative and Business Services and is made up of seven departments: Accounts Payable, Contracts and Grants, Controller's Division, Financial Services, General Accounting, Payroll, and Travel. Its publications include announcements, manuals, newsletters, and a report.

Arrangement:

The series is arranged alphabetically by format. Some titles are shelved separately in Special Collections and Archives and described individually in UCI's online catalog Library Search.

Background

Processing information:

Shelved separately. See Library Search.

Summary

Extent:

0.1 Linear Feet

Background

Scope and content:

Administrative Computing Services provides the UCI campus with administrative applications that support UCI's research, teaching, and community service activities. Its publications include announcements, fliers, newsletters, and catalogs.

Arrangement:

The series is arranged alphabetically by format.

Summary

Extent:

0.2 Linear Feet

Background

Scope and content:

Facilities Management is responsible for the daily operation, repair, and maintenance of UCI buildings and grounds. Facilities Management also partners with campus customers to accomplish alterations, improvements, and renovations of physical facilities. Its publications include announcements, fliers, newsletters, and manuals.

Arrangement:

The series is arranged alphabetically by format.

Summary

Extent:

0.3 Linear Feet

Background

Scope and content:

Materiel and Risk Management oversees equipment management, purchasing, insurance and claims administration, business contracts, the Small Business Program, and the storehouse. Its publications include announcements, fliers, directories, manuals, newsletters, a report, and catalogs.

Arrangement:

The series is arranged alphabetically by format. Some titles are shelved separately in Special Collections and Archives and described individually in UCI's online catalog Library Search.

Background

Processing information:

Shelved separately. See Library Search.

Summary

Extent:

0.3 Linear Feet

Background

Scope and content:

Parking and Transportation Services provides parking facilities for faculty, students, staff, and visitors. Parking and Transportation Services also supports the use of ridesharing and other alternative modes of transportation. Its publications include announcements, brochures, fliers, newsletters, and reports.

Arrangement:

The series is arranged alphabetically by format.

Summary

Extent:

0.2 Linear Feet

Background

Scope and content:

The UCI Police Department provides UCI with public safety and police services such as safety awareness programs, fingerprinting services, crime reports, lost and found services, bicycle licensing, and campus safety escorts. Its publications include announcements, brochures, ephemera, fliers, manuals, newsletters, and reports.

Arrangement:

The series is arranged alphabetically by format.